General Knowledge Of Secretarial Qualification Examination: Pfer Of Archives

A large number of documents are generated every day. In this society, there is no spare room for storing so many paper files in our office, so we need to pfer them to the designated storage room and take them out when needed.

To pfer files, we must formulate a well planned plan and have many steps to ensure that we can safely accommodate large amounts of data.

1. plan new files before pferring.

2. if all files are to be pferred, only a guide card is left in the file drawer, and the folder should be prepared in advance for the new file. The labels on the folder should be marked with dates and themes in different colors from previous folders.

Three

Leave folders and guide cards, prepare a set of folders and pfer the materials in the drawer, attach the same labels to the original files, and prepare for pfer in advance.

4. if there is enough space, the files that are ready to be pferred can be put in the office for a few more weeks until sufficient information is accumulated in the new files.

5. ensure that there is enough room and suitable environment for storing old files.

6. in order to avoid affecting the normal office work, it is necessary to complete the entire pfer process within a few hours of the pfer plan. This is a good time to find more people to help, work together, be efficient and maintain the quality of the work.

7. attach labels to all pfer files or boxes, specify the contents and dates of the files, so as to save time when reading.

8. handles

The files or boxes are tightly tied and ensure safety during pportation.