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Knowledge Of Business Handover Etiquette

2008/10/13 13:45:00 41857

Handover

In business contacts,

Business affairs

The success of cooperation between partners is a great event for all parties concerned to rejoice and celebrate.

To be practical, in the fierce competition environment, under the distinct interests relationship, and in the changeable and unpredictable business situation,

Business affairs

Cooperation between partners is hard won. Therefore, it has been highly valued by all parties concerned.

Holding a warm and grand handover ceremony is a common form of activity commonly used in business dealings to celebrate the successful cooperation between business partners.

The handover ceremony in the business sector generally refers to the construction unit in accordance with the contract will be completed or completed construction projects or large equipment, such as factories, shopping malls, hotels, office buildings, airports, yards, stations, or aircraft, ships, trains, machinery, supplies, and so on, after the acceptance of the official pfer to the use of units, the special ceremony held.

The significance of the handover ceremony is that it is both

Business affairs

The congratulations of the partners on the successful cooperation have been the acknowledgement of all sectors of society that have given their care, support, help and understanding. It is also a public propaganda activity that the units and construction and installation units skillfully make use of the opportunity to enhance their popularity and reputation.

Handover

Ceremony

Generally refers to the relevant norms to be observed at the handover ceremony.

Usually, it includes the following three aspects: the preparation of handover ceremony, the procedure of handover ceremony, and the participation of handover ceremony.

Next, introduce them separately.

First of all, make preparations for the handover ceremony.

To prepare the handover ceremony, we must pay attention to the following three things: invitation of guests, arrangement of scene, preparation of objects, etc.

The invitation of guests should be held by the host and installation unit of the handover ceremony.

When drawing up the list of guests, the construction and installation units should also take the initiative to solicit their partners.

The receiving unit should not be too fussy about the list drawn up by the construction and installation units, but it can make some reasonable suggestions on this basis.

Under normal circumstances, the number of people attending the handover ceremony is more natural.

If the participants are too few, it will inevitably make the ceremony cool and clear.

However, when determining the total number of participants in a macro scale, we must take into account both the venue conditions and the reception capacity.

In principle, the attendees of the handover ceremony should include: the relevant personnel of the construction and installation units, the relevant personnel of the receiving units, the relevant personnel of the competent departments at higher levels, the relevant personnel of the local government, the relevant personnel of the trade organizations and social organizations, celebrities, people from all walks of life, the relevant personnel of the cooperative units, and so on.

Among the above personnel, except for the personnel involved in the construction, installation and receiving units, all other personnel should be delivered in advance or sent to a formal invitation to show respect for each other.

When the relevant departments of the higher authorities, local governments and industrial organizations are invited, though they do not have to force each other, they must strive hard and show sincerity.

Because of the opportunity to carry out the handover ceremony, the construction, installation units, receiving units, and the higher authorities, local governments and industry organizations can engage in various contacts, not only to publicize their achievements, but also to further understand each other and communicate with each other.

If it is not for secret or temporarily not to be widely advertised, the host should strive to invite more people to participate in the handover ceremony, and make every possible convenience for them.

For journalists who are not invited, they should also try their best to refuse.

As for the invitation of overseas media personnel to attend the handover ceremony, they must conscientiously abide by the relevant foreign affairs rules and foreign discipline, and fulfill the necessary approval procedures in advance.

The scene of the handover ceremony is also known as the venue for handover ceremony.

When choosing it, it should be decided by the importance of the handover ceremony, the specific number of the attendees, the specific procedures and contents of the handover ceremony, and whether it is required to confidentiality.

According to the Convention, the site of the handover ceremony can be arranged at the site where the construction or installation has been completed and has been checked or accepted.

At other times, it may also be arranged in the conference hall of the host unit of the host unit as well as other places jointly recognized by the construction, installation and receiving units.

The handover ceremony will be arranged at the site where the construction project has been completed, installed and completed. The greatest strength is that all the people present at the ceremony will be able to immerse themselves in the scene and get an intuitive and image understanding of the project or large equipment being delivered, and have sufficient first-hand information.

It is more convenient and feasible to arrange guests to visit after the handover ceremony.

However, if the handover ceremony is held at the scene, there will be more work for preparation.

It is no easy job to rush around in this waste area.

In addition, because the project or equipment that will be delivered will be owned by the receiving unit, the host must first obtain the consent of the other party, and afterwards need to get the cooperation of the other party.

The handover ceremony will be arranged in the conference hall of the host unit in this department, which can avoid a large number of reception work, and the layout of the venue is also very convenient.

Especially when the project or equipment that is being delivered is not suitable for outsiders to visit, or for the time being, it is not convenient for outsiders to visit. It is a good choice to take the conference hall of the host unit as the venue for the handover ceremony.

The main defect of this choice is that the host unit often needs to pay more manpower, financial resources and material resources, and the whole guests lack intuitive feelings for the project or large equipment to be delivered.

If the site conditions of the delivered project or large equipment are not good, or because other parts of the host unit are not in the locality and there will be more attends to the ceremony, etc., after the proposal of the construction and installation unit and the consent of the receiving unit, the handover device can also be held at other locations.

Such as the multi-function hall of the hotel, the auditorium or hall of the external unit rental.

Can be used for handover ceremony.

In other places, the handover ceremony, though costly, can save a lot of arrangement and arrangement, and can also improve the ceremony.

There are many items to be used at the handover ceremony, which should be prepared by the host party ahead of schedule.

First of all, the essential thing is something that is a symbol of pfer.

They mainly include: acceptance documents, lists, keys, and so on.

The acceptance documents herein refer to the notarized documents that have been formally signed by the handover parties.

List refers to the list of names and quantities of all materials, equipment or other items delivered to the receiving units.

A key means a key for opening a handover building or machinery.

In general, because of its symbolic meaning, it is possible to prepare one.

In addition, the units hosting the handover ceremony also need to prepare some items to celebrate the festive atmosphere at the scene of the handover ceremony, and prepare a small gift for the guests.

At the scene of the handover ceremony, a rostrum can be built temporarily.

If necessary, a red carpet should be laid on it.

At least, you need to prepare plenty of desks and chairs.

A red giant banner should be hung above the rostrum, and the specific name of the handover ceremony, such as "the handover ceremony of a certain project", or "warmly celebrate the official delivery of a certain project".

Around the scene of the handover ceremony, especially at the entrance of the main entrance, on both sides of the main road, and around the handover, a certain number of coloured ribbons, colorful flags and colored balls can be hung as appropriate, and some colorful potted flowers with large flowers will be placed to beautify the environment.

If the guests are given more congratulations, they can be placed in front of the rostrum or placed in the two rows on the two sides of the entrance to the scene, in accordance with the established order.

It is also possible to put two places together at the same time.

However, if the flowers given by the guests are few, they will not be publicly displayed.

Gifts presented to guests at the handover ceremony should highlight their commemoration and publicity.

The handover projects, the miniature models of large equipment, or the picture albums, postcards, commemorative badges, tie pins, key buckles and so on, are the best ones.

　　其次，要拟好交接仪式的程序。交接仪式的程序，具体批蝗是交接仪式进行的各个步骤。不同内容的交接仪式，其具体程序往往各有不同。主办单位在拟定交接仪式的具体程序时，必须注意两个方面的重要问题。其一，必须在大的方面参照惯例执行，尽量不要标新立异，另搞一套。其二，必须实事求是、量力而行，在具体的细节方面不必事事贪大求全。从总体上来讲，几乎所有的交接仪式都少不了下述五项基本程序：

　　第一项，主持人宣布交接仪式正式开始。此刻，全体与会者应当进行较长时间的鼓掌，以热烈的掌声来表达对于东道主的祝贺之意。在此之前，主持人应邀请有关各方人士在主席台上就座，并以适当的方式暗示全体人员保持安静。

　　第二项，奏国歌。并演奏东道主单位的标志性歌曲。此前，全体与会者必须肃立。该项程序，有时亦可略去。不过若能安排这一程序，往往会使交接仪式显得更为庄严而隆重。

　　第三项，由施工、安装单位与接收单位正式进行有关工程项目或大型设备的交接。具体的作法，主要是由施工、安装单位的代表，将有关工程项目、大型设备的验收文件、一览表或者钥匙等等象征性物品，正式递交给接收单位的代表。此时，双方应面带微笑，双手递交、接收有关物品。在此之后，还应热烈握手。至此，标志着有关的工程项目或大型设备已经被正式地移交给了接收单位。假如条件允许，在该项程序进行的过程之中，可在现场演奏或播放节奏欢快的喜庆性歌曲。

In some cases, in order to further create a warm and solemn atmosphere, this procedure can also be replaced by the responsible department of higher authorities or the local government responsible for the ribbon cutting of the relevant engineering projects and the opening of large equipment.

　　第四项，各方代表发言。按惯例，在交接仪式上，须由有关各方的代表进行发言。